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منتدى الدويمAdministrative Support Officer

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Administrative Support Officer

استعرض الموضوع السابق استعرض الموضوع التالي اذهب الى الأسفل
كاتب الموضوعرسالة
مدثر

مدثر

ادارة المنتدى

الانتساب :
15/09/2009

رقم العضو :
1

عدد المساهمات :
1119


https://aldowaim-city.ahlamontada.net Administrative Support Officer  Empty
مُساهمةموضوع: Administrative Support Officer Administrative Support Officer  Coolte12الثلاثاء سبتمبر 21, 2010 3:17 pm
خيارات المساهمة

Vacancy Announcement No: VA-010/011- FSD
Duration: 1 year (Renewable).
Location: Khartoum.

Duties and Responsibilities:
Under the general supervision of the FAO Representative (FAOR), the direct supervision of the SPCRP Chief Technical Adviser (CTA) and the Program Manager for Northern Sudan and in consultation with the SPCRP international Administrative Operations Officer, the incumbent will provide administrative and operational support in Program execution. Specifically, he/she will:
• Assist in the establishment of the administration unit;
• Ensure that all receipts and disbursements are supported by adequate documentation and consistent with approve cost estimates and procedures;
• Review the annual budgets prepared by Project Managers (State TSUs) and assist the Program Manager in the compilation of annual work programs and cost estimates for the sub-program, in line with FAO’s rules and regulations;
• Assist in the preparation of the monthly statements of expenditures and periodic financial statements for submission to project management and as necessary to the steering committee;
• Assist in the administration of the human resources of the SPCRP Northern Sudan sub-program, coordinating actions with PCU and TSUs and State Governments’ staff;
• Implement requests for personnel actions received from Project Manager (State TSU), i.e. arranging for vacancy announcements, seeking suitable candidates, coordinating screening, interviewing and sele ction, preparation and signing of contracts, and servicing of staff;
• Ensure that personnel actions at the TSU levels are complete and in accordance with established procedures;
• Provide support to TSU staff on matters concerning travel, transportation, equipment, supplies, visas, permits, etc.;
• Establish focal points for security within TSUs and coordinate their security requirements;
• Operate and maintain communication and information networks as needed by the sub-program;
• Report through the monthly, six-monthly and annual accounts for SPCRP Northern Sudan sub-program suitable for internal and external audit, and six-monthly status reports on personnel, infrastructure, transportation, storage and security matters for sub-program areas;
• Perform other related duties as required.

Minimum Requirements:
Candidates should meet the following:
Education:
University degree in business administration or related field
Experience:
Five years of relevant experience in administration and financial accounting systems, including staff supervision preferably with FAO.
Language:
Working knowledge of English and Arabic

Sele ction Criteria:
Candidates will be assessed against the following:
• Extent of relevant experience in administration and human resources administration.
• Extent and depth of knowledge and experience in financial management and accounting procedures, including those of the UN, especially of field accounting and cash control procedures.
• Sound practical knowledge of computerized accounting and financial control systems.
• Demonstrated experience of the preparation of annual and multi-year plans and budgets and ability to plan, organize, implement and report on work.
• Demonstrated ability to liaise with UN agencies, NGOs and government ministries.
• Good oral and written communication, and presentation skills in English.

Guidelines to Applicants:
Examine carefully the relevant of your qualifications by reviewing the Duties & Responsibilities of the position and the requirements that are needed to perform the job successfully.

How to Apply:
Please provide a completed FAO Personal History Form, found on the Internet site.
• Your application should be typewritten (where possible), signed and dated.
• Clearly indicate in the appropriate box on the Personal History Form and on the front of your application the title of the post and the Vacancy Number.
• Submit a separate application for each position for which you are applying.
• Send your application to the address (mail, email or fax) Indicated on the Vacancy Announcement.
• Internal candidates should provide 10 copies of their application.

Applicants will be contacted directly if sele cted for an interview.

Filling in the FAO Personal History Form:
Language skills:
Please list the languages with which you are familiar beginning with your mother tongue, indicating the extent of your knowledge as:
• Excellent/Good = Working knowledge: You will be expected to work independently using the language required, to prepare a variety of written communications (correspondence, reports, working papers, etc..), to participate actively in meetings and in work related discussions, etc.
• Fair = Limited knowledge You will be expected to follow work related discussions or meetings, even though you may wish to intervene in another official language. You will be expected to participate in dimple conversations, to use the telephone, to read and understand work related texts and to write simple communications, etc.
• Slight.

Computer Skills:
• Indicate your word processing skills and knowledge of database/spreadsheet (e.g. Excel, Access), or any other office automation software known and used.
• If applicable, specify your work experience in data entry/retrieval and programming skills. Indicate knowledge of programming languages and operating systems.

Academic Qualifications:
Starting with the present and going in back in time, please give details of:
• Period of study with name and location of the academic institution,
• Title of study obtained, both in the original language end in English, indicating the subject(s) of specialization and year degree was/is to be awarded.
• List any other relevant training or formal education that may be relevant to your application.

if sele cted for an interview, you will be expected to provide FAO with certified copies of you academic qualifications.
• A university degree is a title of study substantiated by at least 3 years of full time study (equivalent to a BA or B.Sc.) from a bona fide institution. An advanced university degree is equivalent to a Master degree.

Experience:
• Relevant professional experience is counted from the time of attainment of the first relevant degree.
• Endeavour to demonstrate how your experience meets the requirements of the post.

Other information:
• If applicable, give the number of publications and provide a list and the dates of the most relevant publications.
• Provide samples of written work only upon request.

Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national and cultural backgrounds.

To Apply:
Carefully read and follow the Guidelines to applicants
[ندعوك للتسجيل في المنتدى أو التعريف بنفسك لمعاينة هذا الرابط]
Download Personal History Form from:
[ندعوك للتسجيل في المنتدى أو التعريف بنفسك لمعاينة هذا الرابط]
Send your application to:
"Vacancy Announcement Number"
FAO Representation Office
Attention Human Resources Unit
Osman Digna Street (Near the Constitutional Court)
Khartoum Sudan.

This vacancy is open to male and female candidates. Applications from qualified women candidates and applications from qualified candidates from non/under- represented member states are encouraged. Please note that FAO staff members are international civil servants subject to the authority of the Director- General and may be assigned to any activities or office of the organization.

FAO is a non- smoking environment



 منتدى الدويمالموضوع الأصلي : Administrative Support Officer المصدر : منتدى الدويم
مدثر; توقيع العضو


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Administrative Support Officer

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